PF Registration
PF Registration made easy with CASYST expert assistance.
Provident Fund (PF) registration is required for establishments that meet the employee-count threshold under the Employees' Provident Funds Act, and available voluntarily to smaller ones. It secures your employees' retirement savings and keeps you compliant with labour law. CASYST handles registration and helps you stay on top of monthly payments and returns.
What is PF Registration?
The Employees' Provident Fund Organisation (EPFO) runs a retirement savings scheme where both employer and employee contribute a share of the employee's wages every month. Establishments with 20 or more employees are generally required to register, and smaller businesses can register voluntarily.
Once registered, the employer receives a PF establishment code and must deposit contributions and file returns every month.
Who needs PF Registration?
- Establishments reaching the mandatory employee threshold
- Companies that want to offer retirement benefits
- Startups hiring their first team
- Businesses that need PF compliance for tenders and contracts
Benefits of PF Registration
Legal compliance
Avoid penalties and interest for non-registration.
Employee retirement security
Contributions build a retirement corpus for every employee.
Better hiring
PF benefits make your job offers more attractive.
Tax advantages
Employer contributions may qualify for deductions within limits.
Universal Account Number
Each employee gets a portable UAN that stays with them.
Eligibility
- Establishments with 20 or more employees generally must register
- Smaller establishments can register voluntarily
- Employees must be within the wage limits set by the scheme
- A PAN, bank account and valid business proof
Documents required
- PAN of the establishment
- Certificate of incorporation, partnership deed or proprietor proof
- Address proof of the establishment
- Bank account details and cancelled cheque
- Digital Signature Certificate of the authorised person
- Employee list with Aadhaar, PAN and bank details
PF Registration process
- 1Step 1
Assess applicability
We confirm whether PF registration is mandatory or voluntary for you.
- 2Step 2
Collect documents
You share establishment and employee documents.
- 3Step 3
Register on the EPFO portal
We create the establishment profile and file the registration.
- 4Step 4
Receive the PF code
The establishment code is issued once approved.
- 5Step 5
Activate employees
We help generate UANs and enrol employees.
- 6Step 6
Monthly compliance
We support monthly contribution payments and return filing.
Monthly and annual compliance
- Deduct and deposit PF contributions every month
- File the monthly return for contributions
- Enrol new joiners and update exits promptly
- Maintain records and registers for inspection
- Keep employee KYC and UAN details current
Types of PF registration
Compulsory
For establishments that reach the mandatory employee threshold.
Voluntary
For smaller establishments that choose to join.
Exempted
For establishments running their own approved PF trust.
PF contribution rates
| Component | Contribution |
|---|---|
| Employee share | 12% of basic wages plus dearness allowance |
| Employer to EPF | 3.67% |
| Employer to EPS | 8.33%, subject to the wage ceiling |
| Admin and insurance charges | As notified by EPFO |
EPF vs ESI
| Point | EPF | ESI |
|---|---|---|
| Purpose | Retirement savings | Medical and cash benefits |
| Regulator | EPFO | ESIC |
| Contribution due | By the 15th of the next month | By the 15th of the next month |
PF withdrawal rules
Employees can withdraw their PF on retirement or in specified circumstances such as unemployment, medical need, marriage, education or a home purchase, subject to conditions set by EPFO. Rules are updated periodically.
Related services
PF Registration cost
Our PF Registration package starts from ₹2,499. Government fees, stamp duty and other statutory charges are separate and depend on your state and the exact filing involved. We give you a clear, itemised quote before we start, with no hidden charges.
Get a QuotePF Registration checklist
- Assess applicability
- Collect documents
- Register on the EPFO portal
- Receive the PF code
- Activate employees
- Monthly compliance
Frequently asked questions
Generally when an establishment reaches 20 employees. We confirm the current rules for your business.
Employees and employers each contribute a percentage of basic wages. We confirm the applicable rates.
Yes. Establishments below the threshold can opt in.
Contributions and monthly returns are due by the 15th of the following month.
Late payment can attract interest and damages, so timely filing is important.
Ready to register PF Registration?
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